Virtual data rooms are unique business software solutions that dramatically reduce the threat of cyberattacks and secure confidential files. As a result, they are essential for due diligence, M&A, and other business transactions. However there are many differences between VDR providers. VDR providers are made equal. They differ in their functionality as well as storage capabilities and pricing models. Some provide additional services to make the transaction easier.

A good VDR will have a secure repository online, as well as robust security features. This includes two-step authentication and session timeouts. Other features include document watermarking and view-only modes. Screenshot blocking is also available. Additional features, such as a customizable dashboard and an integrated e-signature tool, improve productivity. The top VDRs also feature a fast upload speed, virus scanning and a variety of storage options.

Some VDRs specialize in specific industries. For example, some provide solutions to ensure compliance for biotech and medical firms. Others are designed to ease M&A due diligence. For example, SmartRoom is an M&A-centric VDR that makes life easier of deal-makers with features such as one sign-on process for all participants in a transaction along with built-in redaction tools and multiple project management tools.

Other specific to industry VDRs are available for real estate, law and accounting. These applications require regular transmission of documents that are protected from unauthorised access. One example is the construction of a building where contracts are exchanged between many contractors simultaneously. A reliable VDR allows the documents to be saved and viewed quickly, even for remote users.


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